Association Bye laws
CPWD ENGINEERS ASSOCIATION
as per CCS (RSA) Rules 1993 vide No.6/1/94-EC.III dt. 24.10.96
and extended by UDM vide No. 4/9/2003-EC.III/EW-I dated
MEMORANDUM AND BYE-LAWS
Updated and as amended by UDM vide No. 4/1/2007-EC-III/EW-I
The name of the Association shall be “CENTRAL PWD
ENGINEERS ASSOCIATION” hereinafter referred to as Association.
The Central office of the Association shall be located at
The Regional/Zonal Offices of the Association shall be
located at Regional/Zonal Headquarters.
The Branch Offices of the Association shall be located at
the stations/places where its 12 or more members are posted.
The Unit Offices of the Association shall be located at
the stations/places where less than 12 members are posted.
Aims & Objects:
The aims and objects of the Association shall be as
To promote cooperation and unity among its members.
To develop good understanding and team spirit among
members in the interest of service.
To safeguard and promote the common interest of members.
To safeguard rights and privileges of all the members of
To uphold the dignity and honour of the Engineering
To work as a homogeneous group for entire cadre as a
whole irrespective of caste, tribe or religious denominations.
By holding periodical meetings and
Through publications of Journal/Journals which shall be
official organs of the Association with the prior approval of
Assist, subscribe to cooperate with, affiliate or be
affiliated to any other public body with common interest and for
furtherance of the objects of the Association.
To raise funds from the members of the Association by way
of collecting subscriptions/donations or grants if any, made by
the Govt. for the furtherance of the Association.
CONSTITUTION AND BYE-LAWS
All Engineers promoted from Junior Engineers cadre of the
CPWD whether permanent, temporary or officiating who subscribe
to the objectives of the Association and who are not the members
of other service Association are eligible for the membership of
Any Engineer promoted from Junior Engineer cadre will be
eligible for membership if he/she applies for and pays a sum of
Rs.10/- as an enrollment fee and Rs.10/- as monthly
subscription/or Rs.120/- as annual subscription which shall be
deducted from the pay rolls of member employee or collected by
the authorized representatives of the Association as the case
If any question arises, whether a person is eligible to
be a member, the decision of the Central Executive Committee
shall be final.
Membership of a member automatically seizes on
superannuation or quitting the service by the member
Rights of Members:
A member shall be entitled to receive copies of Engineers
Bulletin/Journal of the Association either free of cost or at
such rate as may be fixed from time to time.
All members shall have the right to attend and to take
part in general body meeting, place any proposal in conformity
with the objects of the Association.
All members shall enjoy the privileges that may
hereinafter be conferred by the Association including voting
Apex Committee: The Apex Committee of the Association
shall be the policy making body of the Association with its
headquarters at Delhi/New Delhi.
Formation of Apex Committee:
President, Vice President, General Secretary and two
Joint Secretaries of the Central Office and all Regional
Presidents and Regional Secretaries will be the members of the
The President of the Central Committee shall be Chairman
and the General Secretary of the Central Committee shall be the
Secretary of the Apex Committee. The Central and Regional
offices may send only one substitute as a member in place of any
member of the Apex Committee to represent in the Apex Committee
meeting with the prior approval of the respective Executive
Committee. The Secretary in consultation with the Chairman may
however, can invite special invitee(s) in any meeting. Regions
also can select maximum two members as delegates to any meeting.
Special invitees or Regional delegates will have no voting
rights. The Chairman will have second/casting vote in case of a
tie. The Apex Committee should be convened at least once in a
year preferably at Delhi/or at any other place as deemed fit in
consultation with Chairman.
Apex Committee meeting can also be requisitioned at any
time, at least by two Regions on specific agenda involving the
general interest of the members. Such meeting shall have to be
convened at the earliest possible within a month.
The Central Committee shall comprise of the following
1. President - 1 post
2. Vice President - 1 post
3. General Secretary - 1 post
4. Joint Secretary - 2 posts
5. Finance Secretary - 1 post
The function of the Central Committee is to see that the
policies formulated by the Apex Committee are implemented in all
the Regions and to coordinate amongst the Regions for other
functions. The Central Committee is only empowered to have
talks, negotiations, making agreement and persuasion with the
Govt. on any matter concerning the general interest of the
The Central Office gives affiliation to
Regions/Zones/Branches/Units which shall function under the
overall control of the Central Office. Matters directly related
to their regions/zones without affecting the general interest of
the entire cadre as a whole can be taken up by the
regional/zonal offices with the competent authority of the
department. Policy matters of vital importance affecting the
entire cadre of promotee engineers will be routed through the
Apex Committee and shall be taken up by the Central Office only.
The Zones (other than
Central & Regional Headquarters) would be created in the
stations where Chief Engineer is posted, considering the
numerical strength of the members which should not be less than
50 in zonal headquarter.
The branches/units shall function under the control of
the Central/Regions/Zonal offices. Except local matters, all
other matters will be routed through the respective regions.
Branch/Unit Committee shall directly take up the local matters
with the concerned authorities.
It consists of the following:
President – 1 Post
President –1 Post
Secretary –1 Post
Secretary - 2 Posts
Secretary – 2 Posts
Secretary – 1 Post
Secretary – 1 Post
Secretary –1 Post
Members – 10
Members – 7
Members – 4
posts of Central/Regional/Zonal/Branch/Unit Office bearers shall
be filled up through elections by the members. The members of
the Executive Committee shall be nominated by the elected office
bearers as required.
The Auditor (s) shall be nominated by the Executive
Committee and shall not be an office bearer. Auditor(s) shall
audit the accounts of the Association.
General Body Meeting of the Association:
The general body meeting of the Association shall be held
as soon as possible after 31st March of every year at
a place to be decided by the Executive Committee to transact the
To consider the annual report.
To review and approve the accounts of the year.
To hear members regarding general grievances and their
suggestions on various matters with prior notice and accord of
A minimum notice of a month shall be given for holding an
ordinary general body meeting. The quorum of each meeting shall
be one third of the members working at headquarters or 100
members whichever is less. No business shall be transacted at a
general body meeting unless the quorum is present at the time of
commencement of the meeting. If the quorum is not present
within half an hour of the appointed time of meeting, the
meeting if convened upon the requisition shall be dissolved. In
any other case the meeting shall stand adjourned until such time
and place as the Executive Committee may appoint, provided at
least 24 hours shall have elapsed. At such adjourned meeting,
the members present shall constitute a quorum and may transact
the business for which the meeting was called.
The President of the Association or in his absence the
Vice-President, shall take the chair in the general body
meetings. In the absence of both these office bearers Executive
Committee shall choose one of the Executive Committee members to
be the Chairman.
Every question submitted to a meeting shall be decided by
raising hands and each member present in person shall have one
vote provided that the member shall not be in arrears for the
subscription except for the current year.
A poll may be demanded by the Chairman or by at least one
third of members present in the meeting and upon a poll each
member present in person shall be entitled to cast one vote
provided the member is not in arrears of the subscription except
for the current year.
At any general body meeting, unless a poll is demanded, a
declaration by the Chairman that a resolution has been carried
or not carried will hold good. The record to that effect in the
books of proceedings of the Association, shall be conclusive
evidence of the fact.
In the case of an equality of votes, the Chairman shall
have the right for a second or casting vote.
If a poll is demanded, it shall be taken in such a manner
as the Chairman may direct and result of the poll shall be
deemed to be the resolution of the meeting at which the poll was
Extra Ordinary General Body Meeting:
It may be called by the Central Executive Committee on a
short notice of one week to discuss the matters of emergent
The meeting may also be called on the requisition of not,
less than 100 members of the Association. However, in case of
Regions/Zones/Branches/Units the minimum requisite numbers
demanding the meeting shall not be less than one third of the
members of the Regions/Zones/Branches/Units etc. at that
Executive Committee Meeting:
Meeting of the Executive Committee may be convened at any
time when considered necessary by the President and General
Secretary, Regional/Zonal/Branch/Unit Secretary; but it shall
however be compulsory to meet at least once in two months. The
quorum shall be one third of the strength of the Executive
Subject to the foregoing rules, the Executive Committee
will meet for conduct of business, adjourn or otherwise regulate
their meetings and proceedings as it thinks fit.
In case the quorum is not present within half an hour of
the scheduled time of meeting as notified, the meeting shall
stand adjourned to be held any day any time after 48 hours. For
adjourned meeting any number of members present in such meeting
shall form the quorum. However, if the meeting was called on the
specific request of certain members, the adjourned meeting will
not be held unless at least six or one third members are present
in person, the agenda for such a meeting being treated as
cancelled thereby requiring no further consideration by the
The President of the Association may at any time, and the
General Secretary shall, upon the request of at least three
members of the Executive Committee, convene a meeting of the
The President, or in his absence, the Vice-President,
shall be entitled to take the chair at the meetings of the
Executive Committee. Should both these office bearers be
absent the members shall choose one of the members to be the
Chairman of the meeting
Questions arising at any meeting shall be decided by a
majority of votes, and in the case of any equality of votes, the
Chairman shall have a second or casting vote.
A meeting of the members of the Executive Committee at
which a quorum is present shall be competent to exercise any of
the powers exercisable by the Executive Committee.
A resolution in writing signed by all the members of the
Executive Committee shall be valid and effectual as if it had
been passed at a meeting of the Executive Committee duly called
Subject to any general or special directions which may be
made from time to time by the Executive Committee, one week
notice of such meeting of the Executive Committee shall be given
to the members of the Executive Committee, provided that if the
President considers a matter to be of such an urgent nature as
necessitating an early meeting, three days notice shall be
and Powers of the office bearers:
The President shall preside over the meeting of the
General Body or the Executive Committee and shall exercise
general supervision over the affairs of the Association.
The Vice-President of the Central/Region/Zone shall
exercise all the powers of the President in his absence and
shall assist him in his works.
General Secretary/Regional/Zonal Secretary/Branch/Unit Secretary:
He shall be the Chief Executive and shall administrate
and execute the affairs of the Association.
He shall have powers to summon the meetings of the Apex
Committee/General Body meeting of the
Central/Region/Zone/Branch/Unit as the case may be.
He may modify the proceedings of the meetings of the
Association if they are in contravention with the public service
conduct rules of the Govt., in consultation with the Executive
General Secretary shall exercise general control over the
funds of the Association along with the Finance Secretary and
pass all the vouchers up to an amount of Rs.15,000/- each for
payment and any single voucher exceeding Rs.15,000/- shall be
approved by the Executive Committee. However in case of
Regional/Zonal/Branch/Unit Offices the Executive Committee is
empowered to fix the limit.
He shall record and maintain the minutes of all the
meetings in the minutes register.
He shall summon ordinary/extra-ordinary general body
meeting with the approval of Executive Committee.
The General Secretary and the Finance Secretary shall be
entitled to hold an imprest in cash each not more than
Rs.10,000/- at any time, and in case of Region/Zone/Branch/Unit
offices respective Executive Committee is empowered to fix the
Secretaries shall assist the General/Regional/Zonal Secretaries
in the discharge of his duties. Out of the two Joint
Secretaries, one shall have to officiate in place of
General/Regional/Zonal Secretary during the later’s absence. The
General/Regional/Zonal Secretary before leaving the station
shall in writing intimate one of the two Joint Secretaries to
function in his absence under intimation to the President.
Finance Secretary – Central/Regional/Zonal/Branch/Unit:
The Finance Secretary shall maintain the Accounts of the
Association and shall exercise the general control in
consultation with the General/ Regional/Zonal/Branch/Unit
Secretary over the funds of the Association.
He shall be personally responsible for the funds of the
Association and records pertaining thereto.
He shall receive contribution, donations and enrolment
fee etc. and issue receipts on official receipt book etc.
He shall make payment on the basis of voucher passed by
General/ Regional/Zonal/Branch/Unit Secretaries.
He shall record and maintain the register of the
membership as required.
Details of Functions and powers of the Central/
Management of the affairs of the Association.
To consider and prepare annual report on the affairs of
To frame the annual budget.
To appoint Sub-Committees for various specific
To nominate a person(s) for the post/posts of the
Executive Committee falling vacant.
To appoint and/or remove the salaried or part time
salaried staff of the Association.
To adjudicate on all matters and disputes and issues
involving conflict of interest between various branches and
sections, issue appeals on decisions and make necessary
recommendations to the General body.
To suggest amendments to the Bye-laws for consideration
and incorporation as approved by the Apex Committee and to send
for the approval of the Authority/Department/Govt.
The Central Executive Committee shall take disciplinary
action against member(s) found working in disregard to the aims
and objects of the Association and on following policy or
behaviour directly or indirectly detrimental to the reputation
of the Association, on the basis of the recommendations of
Central/Regional/Zonal/Branch/Unit Executive Committee, as the
case may be.
The Central Executive Committee shall take disciplinary
action against the Regional/Zonal/Branch/Unit for matters where
it is found that the Regional/Zonal/Branch/Unit are working
against the interest of the Association or defying the directive
of higher offices even to the extent of dissolution of Executive
Committee of Regional/Zonal/Branch/Unit.
The appeal against such action shall however, lie with the Apex
Committee. The disciplinary action against Central Committee
shall be taken by the Apex Committee decided by 2/3rd
majority of Apex Committee members.
of the Executive Committee who do not attend three consecutive
Executive Committee meetings shall be liable for expulsion from
the Executive Committee. However, the Executive Committee may
take any action as deemed fit.
23.02 The members who do not pay their Annual Subscription for
consecutive 12 months shall automatically cease to be a member
of the Association. Fresh enrolment as member of the Association
is permitted in case he is found eligible otherwise.
membership can also be revived on receipt of the application to
do so but only after clearing the entire dues.
24.01 The funds of the Association shall be deposited in a
scheduled Bank/Post office. The Account shall be operated
jointly by the General/ Regional/Zonal/Branch/Unit Secretary and
Finance Secretary. However in the absence of the
General/Regional/Zonal Secretary one of the Joint Secretaries is
empowered to sign the cheque for withdrawal along with Finance
The funds of the Association shall be utilized for the
management of the Association and for advancing the
interest of the members.
The entire collection of enrolment fee and annual
subscription of the members shall be remitted by the respective
DDOs to the Central/ Regional/Zonal/Branch/Unit offices as the
case may be to be remitted to the Central Office. Central
Office, in turn shall distribute 50% of the Regional collection
of subscription to the Regional Office and Regional office in
turn remit 50% of the Zone/Branch/Unit collection of
subscription to that Office. In addition to this Regional Office
shall contribute to other expenses of the central Office the
ratio of which for each Region shall be decided by the Apex
Expenses incurred within the jurisdiction of
Region/Zone/Branch/Unit on official works, agitational programme,
boarding and lodging of office bearers/delegates from other
offices of the Association arrive to participate in Conference,
conventions, agitational programmes, meetings, etc. shall be
borne by the respective Region/Branch/Zone/Unit itself.
Travelling expenses of office bearers/delegates of
Central Committee, Executive Committee of the
Region/Zone/Branch/Unit shall be borne by the respective
Committees. Travelling expenses of special invitees including
other than office bearers shall be met with by the Committee
inviting Special invitees. Expenses on legal cases, agitational
programmes launched by Central Committee etc. which are
undertaken/ launched for an on behalf of the Association as a
whole shall be borne by the various Regions and Centre in the
proportion decided by the Apex Committee from time to time.
The year of the Association shall be from 1st
April to 31st March.
Statement of Account and Balance Sheet:
The Executive Committee shall place before the General
Body meeting of the year term audited statement of Income and
Expenditure of the preceding financial year and also the balance
sheet prepared by the Finance Secretary and countersigned by the
General/ Regional/Zonal/Branch/Unit Secretary for approval.
The approved audited balance sheets of the
Regions/Zones/Branches/Units shall be sent to Central Office
every year by 30th April for completion of final
audit report of the Association.
Before the Annual General Body Meeting of each year the
accounts of the Association shall be audited by Auditor(s).
Additions & Amendments:
The additions/amendments in the Bye-laws of the
Association shall be processed in the Apex Committee and shall
be adopted by the Apex Committee with 2/3rd majority
of the members present. The same will, however have to be got
approved from the Govt. prior to their implementation.
Interpretation of the Bye-laws:
If any question arises as to the interpretation of any of
the provisions of these Rules or if there is any dispute it
shall be referred to the Apex Committee whose decision shall be
final and binding.
No Confidence motion can be moved by 1/3rd
members of the respective Headquarters for the respective
Regions/Zones/Branches/Units which shall be passed by 2/3rd
majority of members of Region/Zone/Branch/Unit.
Vote of Members:
Every member present shall exercise one single vote. The
President shall cast his second/casting vote in case of tie.
The election of the office bearers of the Branch/Unit
Committee shall be held annually. The election of the
Central/Regional/Zonal Committee shall be held once in two
The total number of Office Bearers and Executive Members
at Central/ Regional/Zonal/Branch/Unit level shall be as under
If elections are not held within 3 months of the expiry
of the term (in case there is no legal hindrance), the office
bearers would cease to be duly elected representatives of the
The detailed procedure for conducting the elections shall
be as under:
All the members have direct voting rights to elect office
bearers of Central / Regional/Zonal/Branch/Unit level. The
elected office bearers would further nominate Executive
Executive Committee (in all levels) shall nominate an Election
Officer from amongst its members or another organization may be
approached to nominate one of their members as Election Officer.
The E.O may nominate Returning Officers for his assistance.
Voters do not mean any promotee Engineer of CPWD but the only
such members who qualify all the conditions as are contained in
contestant would be permitted to contest for more than one post
Any member posted throughout India shall be eligible to
the post of General Secretary (Central). For other office
bearers (Central) only eligible member posted at Delhi/New Delhi
shall be entitled to contest.
For any kind of dispute arising in the process of
election, the decision of the Election Officers shall be final
and binding on all.
Only the members posted/working at the respective
headquarters of unit, branch, zone and Region at the time of
declaration of elections for the post of respective office
bearers will be eligible to contest.
For contesting to the posts of Central and Regional
Secretary and President the minimum period of continuous
membership in the Association should be three years on the date
of declaration of elections. In other words, for contesting
these posts, a member should be having at least three years of
service as AE or EE as the case may be, after being the member
of the Association.
All contestants to the post of any office bearer should
have the required balance of service left for the tenure of that
post as applicable respectively.
Any vacancy to any post of the elected office bearer
arising before completion of the full tenure can be filled up by
nomination or election as deemed fit by the respective Executive
Committee for the remaining tenure of the post.
Preparation of Electoral Roll:
Electoral Roll for Election of Office Bearers for Central
members under Central Office shall be enumerated by the Central
Office only whereas the names of the members under different
Regions shall be collected by the Regional Offices and to be
sent to Central Office for incorporation in the electoral rolls
at least six months before the expiry of the term of elected
Electoral Roll for Election of Regional/Zonal/Branch/Unit
It shall be responsibility of the Regional/Zonal/Branch/Unit
office to prepare their own electoral roll for their own
All the members stationed throughout India shall be
eligible for inclusion of their names in the electoral roll for
election of Central Office.
Election of Central Committee shall be held on a single
day throughout India.
Final electoral roll shall be made available at Central
Office at least 30 days ahead of date of election.
Member who can attend voting at Central Venue at New
Delhi/Delhi can cast their vote at Central venue at New Delhi.
The other outside members (other than posted at New Delhi/Delhi)
who cannot be present at Delhi to cast their votes shall be
entitled to vote by postal ballot which will be sent by the
Election Officer to the members and to be sent back to Election
Officer by the members or by the Regional/Zonal/Branch/Unit
Offices or as per the directions of the Election Officer as
deemed fit by him.
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